Volunteers

Our HCRA Marlins Swim Team needs over 50 adult volunteers in place at each swim meet. Volunteering for swim meets is a requirement for joining the swim team.

This year we are asking each family to volunteer AT LEAST 4 volunteer shifts. Families new to swim team will be required to volunteer for AT LEAST 2 shifts. Substitute shifts are not considered a volunteer position unless the shift is worked. Please be aware that these substitute positions could be a 1st or 2nd half shift. If a previously scheduled volunteer has to cancel or doesn't show up, someone from the Substitute List for that meet will be expected to fill in for said volunteer.

Families will be charged $50 per shift not fulfilled. Swimmer(s) cannot participate in any swim team activity until the fine is paid. If the fine is not paid, you will not be able to register your swimmer(s) for the 2027 season until it is paid.

The only way our swim season can be successful is if parents also participate in the meets! If you know you will be unable to commit to volunteering, it is your responsibility to find someone that can fulfill your required shifts. This can include teenagers needing volunteer hours, older siblings, grandparents, etc. We understand there may be extenuating circumstances that will be taken into consideration if volunteer hours are not met. If this occurs, please reach out to the parent reps. 

Please review the provided volunteer descriptions and meet dates so that you are prepared to select you preference at registration time.

Volunteer Positions

The following positions are all half meet positions. There is no certification / training required to fill any of these positions. With the exception of Check-In Clerks, you can select to work the 1st or 2nd half of a meet. Volunteer opportunities will vary depending on the location of the meet.

Bake Sale Volunteers:
These volunteers will assist the Bake Sale Coordinator for half of the meet selling baked goods and other food at the bake sale table. You will also help with set-up and clean-up of the bake sale area.

Check-In Clerks:
These volunteers will arrive at all meets early to be available to check-in our swimmers so that coaches know all swimmers are accounted for. These volunteers also are responsible for labeling swimmer index cards prior to the meet with the swimmer's events. You will also assist our Volunteer Coordinator will volunteer check-in.

Clerk of Course Assistants:
These are half meet opportunities in which you will help the Clerks of Course by moving swimmers through the Clerk Area rotation, moving swimmers from benches to chairs to diving blocks.

Data Entry Assistant:
This half meet position will assist the Computer Manager with inputting results. (Many pools, including HCRA, set up this function in an air-conditioned room.)

Head Timer:
This volunteer will operate several back-up stopwatches in the event that a lane timer has difficulty with their stopwatch. You will watch all timers carefully during the start of each event and be prepared to hand off your extra stopwatches if needed. This is a half meet position.

Lollipop Volunteer:
This fun half meet position will be at the finish side of the pool for each event to give each heat winner a lollipop!

Runners:
These half meet volunteers will retrieve timesheets from lane timers and deliver them to the Table Workers. They will also pick up DQ cards from Strokes & Turns Judges, have them verified by the Referee and then deliver them to the Table Workers.

Table Workers:
These are half meet positions that ask you to assist the Tables Coordinator by circling times on timesheets, verifying times and placing computer generated labels on ribbons. (Note: A lot of pools, including HCRA, have this position in an air-conditioned room!)

Timers:
These volunteer positions are responsible for working half of the meet timing events in a specified lane. Each lane will have 3 timers assigned. Each will be provide a stopwatch and 1 of the trio will be responsible for recording all 3 times on a given clipboard with timesheets. Detailed instructions will be provided by the Meet Referee prior to each meet.

Certified or Full Meet Positions

The following positions are all full meet positions or positions that require training or certification*. Volunteer opportunities will vary depending on the location of the meet.

As you will notice, some of these positions have already been filled for our 2026 season.

Parent Reps: Ashley Bonham & Jess Bertsche
Meet Manager: vacant
GRAL Rep: Chad Lehr
Fundraising Coordinator: Kristie Lancto
Computer Manager: Rachel Tague
Computer Assistant: vacant
Tables Coordinator: Katie Clayton
Volunteer Coordinator: Stacy Hilton
Check-In Coordinator: Jackie Bonham
Champs Coordinator: Stacy Hilton
Announcer: Kristie Lancto
Photographer/Videographer: Erin and Greg Pittman
Bake Sale Coordinator: Kelly Knudson
Spirit Wear Coordinator: Abby Ward
Webmaster: vacant
Historian: vacant
Fun Day Coordinator: Ginny Perkins
Mite Manager: Ginny Perkins
Swim Meet Treat Trucks: Jessica Bryant
Senior Sendoff Coordinators: vacant
Certified Referee*: Jeff Gulosh & Katie Leary
Certified Starters*: Jeff Gulosh, Katie Leary
Certified Judges*: Katie Leary, Jeff Gulosh, Teresa Clemens, David Plunkett, Tami Miller, Scott Turner, Colin Johnson, Ed Miyashita
Certified Clerks*: Ellen Guidry, Kelli Shonts

We are in need of certified officials for the following positions:

• Starter
• Head Clerk of Course
• Strokes & Turns

You can learn more about the training process on the GRAL website: https://www.gralva.com/training 

Please reach out to Teresa Clemens if you can help: swimteamboardrep@hungarycreek.org